Minutes of Winthorpe-with-Langford Parish Council Meeting.
Held in the Village Hall on Thursday, 18 September 2008
Present:
Mr S N Jackson, Mr D Aldridge, Mr M Casterton, Ms S Masheder, Mr B Wright, Mr B McClymont, and Mrs K Waters
49/08 Apologies for absence were received from the following members, with explanation and accepted:
Mr G Thompson and Mr R Allen
CC Mr V Dobson and DC Mrs M Dobson
50/08 Declaration of Interest: Mr Wright in respect of P/App. No. 08/01823/FUL.
51/08 To Receive and accept:
a Minutes of meeting held on 17 July 2008
These were accepted as a true record and signed by the Chairman
b Minutes of meeting held on 28 August 2008.
These were accepted as a true record, with addition/amendment to N&SDC Strategic Housing Land Availability Assessment (SHLAA) document, and signed by the Chairman
52/08 Matters arising from the Minutes
Minutes No. 28/08d Re Allotments – a further three parishioners have requested to be added to list for the provision of Allotment Plots in the village.
Minute No. 38/08 a Repair and renovation of Priest stone and plinth – Work on Plinth started
Minute No. 38/08 b Refurbishment of Village Sign – Action: Ongoing
Minute No. 38/08 c Grass cutting – Winthorpe – On agenda.
Minute No. 38/08 d Proposed new burial ground, Winthorpe. Action: Ongoing
Minute No. 28/08 e Review of Standing Orders – Matter ongoing
Minute No. 46/08 Application to NCC Community Initiative Fund – Letter of application written, to be actioned by NCC.
Due to two parishioners being present, it was unanimously agreed to being item 9 N&SDC- final decision on Burial Ground and/or Allotments forward
The Chairman reported that after the Public meeting held on 3 September 2008, an Officer from N&SDC had contacted him asking if any decision had been made by the Parish Council with regard to the Burial Ground. The Officer was informed that the PC was waiting for a response from the Land Agent of Stewart’s Trust regarding their holdings in the village. A report on the matter was being done by DC for inclusion in important meetings at DC that were due to be held within the next three months. It was noted that Newark and Sherwood Homes from January will become independent from the District Council.
Options put forward
- Say no
- It has been established that the Parish Council does not have to provide a Burial Ground; burials could take place in Newark or
surrounding parishes
The Chairman closed the meeting, to hear the views of parishioners present; the meeting was then reopened for further debate by members
Following further discussion, it was proposed by Mr Wright, seconded by Mr McClymont that the Parish Council purchases the land for the purpose of a Burial Ground. Vote Unanimous. N&SDC to be informed of this decision.
It was resolved that a Report is to be placed in Focal Point bringing residents up to date on matters.
The meeting reverted back to the set agenda.
53/08 Report from Special Public Meeting held on 3 September 2008
The Chairman gave a brief resume to members present. It was generally felt that the meeting was well attended , ending with parishioners supporting actions/comments put forward by the PC on SHLAA consultation document forwarded to DC.
54/08 Grass cutting – Winthorpe Parish
Quotation received from Contractor D Lyne for £73.65 per x 6. (As per quote/allowance from NCC totalling £441.90 for six cuts at 4092 sqr. mtrs @ 1.80 p per square metre per cut) This was accepted, but concerns raised that the Parish Council cannot afford to be make a loss on this venture. Clerk to inform J Shaw at NCC.
Re cutting of ‘Bermuda’ triangle, grass near to Winthorpe Cricket Field.
Quotation received for £7.50 + vat per cut, which includes strimming around shrubs – cut at same time as rest of village.
This quote accepted, Clerk to inform D Lyne of this decision.
55/08 Invoices for approval:
D Lyne – grass cutting in village – two invoices totalling £311.38
R A Smith – quarterly charge for overseeing website £ 36.00
Clive Smith – 3 x Seat refurbishment £100.00
RMH Eaton – supplying of Stone for Priest Stone works £1445.25
(It was agreed to make the above payment, if all conditions were met by all parties)
Mr Wright to liaise with Clerk/Chairman, Contractor and supplier of Stone on delivery etc.
Internal Audit of accounts and Annual Return now completed and accepted by meeting.
56/08 Planning Applications:
Re. P/App. No. 08/01857/FUL by Newark & Notts Agricultural Society for change of use of the golf driving range and 9 hole golf course to grassed overspill car park at Newark Golf Centre, Lincoln Road, Winthorpe. – No Objections
Re. P/App. No. 08/01914/FUL by Mr Hickman for proposed 2 storey extension to existing private dwelling at Linford, The Spinney, Winthorpe. – No Objections
Re. P/App. No, 08/01823/FUL by Me Radford for formation of a new vehicular access link to A1133 and with new internal access track to serve Langford Hall, Langford. – Object on grounds of traffic implications and impact that the new vehicular access would have on the very busy A1133, which already regularly suffers from backed up traffic from the Winthorpe Island roundabout at peak times or if there has been an accident on the nearby road network (Mr Wright declared an interest).
- P/App. Nos. 07/01460/FULM, 07/01461/LBC, 07/01462/CAC and 07/1463/FUL by Simons Developments Ltd, ASDA Stores Ltd and MF Strawson Ltd. Re development etc Potterdyke House and adjoining land and Bus Station. – amended
Mr Aldridge agreed to draft a response on behalf of the PC and forward this to the Clerk.
57/08 Tree Preservation Orders – Hargon Lane Area.
Due to recent developments and proposals for land at Pocklington Crescent/Hargon Lane, together with trees within property of High Leys, Gainsborough Road, Winthorpe within the Strategic Housing Land Availability Assessment put forward by N&SDC, it was resolved to apply for these to be protected by having a Tree Preservation Order placed on them.
Clerk to contact DC on matter.
58/08 – N&SDC – final decision on Burial Ground and/or Allotments. – Dealt with previously.
59/08 Membership of Special Events Sub/Bonfire Night Committee.
Letter received from Alex Stewart, retiring Chair of Special Events Committee, informing Parish Council of name and status of new members on the Special Events Committee. Noted that Mr K Lloyd was also retiring.
It was resolved to write a letter of thanks to Mr Stewart and Mr Lloyd for their hard work given to organising the events in the village over the past years.
60/08 Condition of Chapel Lane, Winthorpe.
Response received from NCC stating that Chapel Lane did not rate high enough to be included in the normal maintenance programme. J Horton, Principal Officer at NCC indicated that the road had been surveyed on 6 July at CC Dobson’s request, but the carriageway and footway came out at priorities 69 and 133 respectively; unfortunately far too low to be included in 2007/8 program. It was resolved to respond back informing NCC of monies paid by new residents living in new builds on Chapel Lane towards costs of repairs/making-up of road.
61/08 Correspondence
N&SDC – Local Development Framework – Infrastructure Delivery Plan questionnaire.
Clerk to liaise with Mr Aldridge on this matter.
N&SDC Parish Survey questionnaire – Clerk to fill in.
Notification of Flood Agency Workshop at Kelham Hall, 25 September 2008 – noted.
BT – Adopt a Phone Box.
Information received from BT regarding the option of Sponsoring (with an annual charge of £500 per year) or adopting a Phone Box in the village. This relates to the Phone Box on Gainsborough Road, which has been put forward for removal because of viability issues by BT.
Clerk explained options put forward for each proposal, but it was agreed that no further action should be taken on the matter.
EMDA – Spatial Strategy document – to be reported at next meeting.
62/08 Any Other Business
Re. Youth Club – volunteer required to verify certificates received through training with N&SDC of people who take part in organisation of Bonfire Night Event. Mr Aldridge agreed to approach M G Thompson (appointed, subject to approval)
Re Ceremony to bless Priest Stone – upon completion of works.
The Chairman reported that through Ann Stone, the Vicar had stated that a ceremony should take place to bless the Stone, when the work was completed. The Chairman agreed to deal with this; once date set, School to be involved and due to positive support received from N&SDC, an invitation is to be sent to Chair of N&SDC
63/08 Any other business:
Complaint received from resident regarding noise from recent Pony Club event held at the Showground
Resolved to write to A Johnston of Newark & Nott’s Agricultural Society about the complaint.
|
Action |
Person Responsible |
Due By |
Open/Exempt |
|
Repair and renovation of Priest stone and plinth – Plinth work started |
The Chairman |
Next Meeting |
Open |
|
Refurbishment of Village Sign.- Matter progressing |
The Chairman |
Next Meeting |
Open |
|
Grass cutting – Winthorpe – Ongoing. |
Mr Aldridge |
Next meeting |
Open |
|
Proposed new burial ground – Winthorpe - Ongoing |
The Chairman |
Next meeting |
Open |
|
Review of Standing Orders – matter ongoing. |
Mr Casterton and Mr Aldridge |
Next meeting
|
Open
|